[FAQ]

Hi,

My Telegram channel for my university course has become the main place where everyone gets their resources. I’ve uploaded so many PDF readings, video lectures, and audio recordings, but now it’s just a huge, long mess. When new members join, they have to scroll for ages to find the file they need from the start of the semester.

I’ve seen people use hashtags, but is that really the best way? It still feels a bit clumsy. I wish I could just create folders for “Week 1”, “Week 2”, “Video Lectures”, etc.

What’s the best practice for this? How do you all organize a channel that has hundreds of large files in it so people can actually find what they’re looking for?

Thanks!

[Jeff Bullas]

Good question, as this is a common problem when a channel becomes a valuable library.

Short Answer: The best way to manage files is to create a ‘virtual’ file system by using a strict, text-based hashtagging convention for every file and then pinning a master text post that acts as an index.

Let’s look at how to combine different content formats to build an organised system from the mess.

You are correct that a few random hashtags are clumsy; the solution is to be systematic. Firstly, you must implement a rigid text-based labeling system for every single document file, video file, or audio file you post. For example, a lecture video for the first week must be posted with the text #Week1 and #Video. A PDF for that same week must be posted with #Week1 and #PDF. This disciplined text tagging is your foundation. Secondly, you need to create a master index. This is a single, long text message that you write, format clearly, and then ‘Pin’ to the top of your channel so every member sees it first. This text-based post will serve as your table of contents. In it, you will list your categories, like ‘Week 1’, and then provide the searchable hashtags for each content type, such as ‘All Week 1 Videos: #Week1_Video’ and ‘All Week 1 Readings: #Week1_PDF’. This guides users on exactly how to find what they need. Thirdly, to make your pinned index post more professional, you can create a simple header image and include it in the post to visually separate it from other channel content.

Cheers,

Jeff

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